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Policies

This guide contains the James P. Boyce Library's policies for the circulation of item, fines, distance students, Interlibrary Loan, and use of the building.

During our renovation, the Library building will be closed. Library staff will provide support in our interim Honeycutt locations to students, faculty, and staff exclusively.

Polices for General Loans: Bookstack Items and Music Library

Patron Type
Initial Loan
Renews for
Renewal #
Max Items
Overdue fee per day
Item Max Overdue fee
Max Account Balance
Alumni | Guest Readers | Metroversity
3 weeks
3 days
15-auto
15
$1
$50

$0

SWI | Undergrad | Masters | Employee | Staff
3 weeks
3 days
15-auto
100
$1
$50
$15
Doctoral | ThM | Adjunct | Faculty
3 weeks
3 days
115-auto
100
$1
$50
$15
  • Loan times apply to standard book loans.  Inter-Library Loan and other items are subject to different circulation policies (see below).

How Automatic Renewal Works

After your initial loan period, items will automatically renew every 3 days until they reach the maximum number of renewals. If you receive an email notification saying your item(s) are now due, you have either reached your renewal limit or another patron has placed a hold on that item.

You will have one week from the day you received the initial email notification to return the item(s) without fine penalty.  Exceptions to this rule are items with loan times less than a week (see below).

Policies for Specific Items

All patrons receive the same loans for these items:

Item Type
Loan Period
Renewals
Overdue fee
per day
Maximum Overdue
Fine per Item
InterLibrary Loans
Varies:
Set by Lending Libraries
0,
Email ill@sbts.edu
$1
$50
Restricted,
Dissertations
1 day, 
in-house use
0
$5
$50
Course Reserves
2 hours
3
50¢ / hour
$50
Headphones,
Power reels, 
CD-ROMs
until end-of-day,
in-house use
0
$5
$50

The following do not circulate:

  • LP records
  • Tape media (cassettes, tape reels, etc.)

Notifications

Library notifications (due dates, overdue notices, etc.) are sent via email to your address on-file. Student, employee, and alumni email addresses are inherited from the institutional record—which Library staff cannot alter.

Fines

You can avoid fines and fees by returning library materials on-time.   

You can check your account balance from the My Account button on the Library homepage.

If your fines exceed your Max Account Balance:

  • your Library privileges will be restricted: your loans will not renew, and you will not be able to place hold requests or check out items
  • you may be blocked from registering for classes
  • your graduation status may be delayed
  • your transcript, certificate, or diploma may be withheld

Fines can be paid at the Circulation Desk with cash or check.  
Please make checks payable to "Southern Seminary" and in the memo line write "Library Fines" along with your student ID number. 

If you prefer to mail payment, send your check to:

SBTS Library
Attn: Circulation
2825 Lexington Rd.
Louisville, KY 40280

 

Lost Items

If you lose an item, you will be charged the replacement cost or $50 (whichever is greater) in addition to a processing fee of $20 per item.

Returning Borrowed Items

During operating hours, items may be returned in Dillard Chapel.
After hours, items may be returned to the dropbox located in the Campus Police lobby.

Alternatively, you may mail them to:

SBTS Library
Attn: Circulation
2825 Lexington Rd.
Louisville, KY 40280
  • You are responsible for the postage and safe return of all books.
  • You are responsible for lost and damaged items and subject to replacement and processing fees.
  • Items will be considered returned according to the date they are postmarked.
  • It is recommended that you insure and track your package.